What is Visitor Management

Security is a major concern to businesses and organisations across the country. From Government buildings and schools to international businesses and local partnerships, security of people and property will always rank high on any priority list.

The level of security required by each organisation may differ, but in the current climate, effective security management is the need of the day.

A range of measures can be taken to physically enhance security at your site, including CCTV and access control, but a "visitor" who is a stranger to your organisation also needs monitoring.

Typically, visitor monitoring consists of a manual process involving a register or book in which the visitor enters his / her details. A temporary badge or sticker is then issued. This type of system is not only time consuming, but is totally human dependent and subject to errors.

Though a visitor management system appears to be a pretty straight-forward procedure, manual systems are often let down when it is necessary to find out information about a specific visitor. This can be due to incorrect logging of details or illegible handwriting.

A computerised visitor management system, on the other hand, can be used for the efficient gathering and processing of information about each and every visitor to your organisation.

When you have a visitor on-site, an identification badge is issued, which can both track and monitor the movements of visitors as they move around your premises. This information can then be processed by your visitor management system and various reports generated, enabling you to quickly and easily view and record the movements of specific individuals on your site.

Of course, visitor management is a process that can mean different things for different organisations, therefore it is important that your system does exactly what you need it to:

• Corporate Lobbies: Strict security control must be offset against the time it takes to process each visitor on the system. Fast and efficient registration is required.
• Government Offices: Large numbers of visitors must be quickly processed on the fly, cost effective producing photographic ID, which can be quickly and easily checked at any point.
• Public Sector: Facilites such as schools and hospitals are privy to a range of different visitor, each of whom must be closely monitored without tying up valuable human resources.

Bespoke visitor monitoring systems are one of Tensor's best selling product range, offering you the ability to manage your visitors through easy to use, interactive software. For further information, please do not hesitate to contact us.